When you are invited to sign a document, you will receive a notification in your email.
NOTE! If you are sender of the signature request and added yourself as a signatory, you will not receive a separate email notification.
By clicking on the View signature request link, you will be directed to the signature process:
- Signed-in users are directed to the SignSpace service to sign
- persons who do not have a SignSpace account and users who are not signed in to the service are directed to sign on the page opened in the browser
Access to the documents may have been protected with a security code. If so, you will be asked to enter a security code that will be sent to you in an email.
If the signing process is not protected with a security code, you will be directed to view the files. SignSpace allows you to sign many different file types. Preview is not available for some file types. Download such files to your machine for preview.
NOTE! If you have a SignSpace account, you can switch to the SignSpace service by clicking the link Sign in to SignSpace
If you are not the right person to sign the files in question, or if changes need to be made to the files, you have two options depending on the settings defined by the inviter:
You can also leave a message that will be visible to all participants. The person who sent the invitation will receive a notification from your message to their email and also a notification to their computer if they are logged in to the service and have enabled desktop notifications.
When you are ready to sign the documents, click Next until the summary page appears. Enter your legal name if asked, review/edit your personal information, and click the Sign button when you're ready to sign.
- Registered users cannot edit personal data during the signing process. In this case, the modifications are made in the application settings.
- The email address cannot be edited if the signature request level is set to Light.
If a light authentication method is required, you will be prompted to enter the code you received via email in the Enter passcode field.
If the signature level is set to Strong, signing requires strong electronic identification instead of the passcode.
For more information about signature levels, see Learn about alternative signing levels
Once your identity has been verified, a page will appear telling you that the documents have been successfully signed.
The signed documents will be emailed to you once all parties have signed. If the sending of signed files to email is disabled by the sender, you will be sent a download link of the signed documents.
If you create a SignSpace account using the same email address to which the invitation was sent, you can see the signed files there as well.
NOTE! Use of the SignSpace Key application always requires signing in into the SignSpace service.